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Updated: 9 min 6 sec ago

Receptionist / Secretary '6' in the Office of Human Rights, Equity and Accessibility (OHREA)

Thu, 07/19/2018 - 9:32am
<fieldset class="fieldgroup group-general-info"><legend>General Information</legend><div class="field field-type-text field-field-posting-type"> <div class="field-label">Posting Type:&nbsp;</div> <div class="field-items"> <div class="field-item odd"> Internal </div> </div> </div> <div class="field field-type-number-integer field-field-instructions"> <div class="field-label">Instructions to use:&nbsp;</div> <div class="field-items"> <div class="field-item odd"> Default </div> </div> </div> <div class="field field-type-text field-field-jobposting-number"> <div class="field-label">Job Posting Number:&nbsp;</div> <div class="field-items"> <div class="field-item odd"> 2018-FT-38 </div> </div> </div> <div class="field field-type-text field-field-pay"> <div class="field-label">Rate of Pay:&nbsp;</div> <div class="field-items"> <div class="field-item odd"> As per schedule `A&#039; - Unifor 2458 FT Collective Agreement </div> </div> </div> </fieldset> <p><strong>HOURS OF WORK: </strong></p> <p>Monday to Friday 8:30am &ndash; 4:30pm</p> <p><strong>PRIMARY RESPONSIBILITY: </strong></p> <p>The Office of Human Rights, Equity and Accessibility (OHREA) is committed to serving the needs of students, staff, and faculty, while working in partnership with members of the wide University community. The Receptionist/Secretary undertakes independently administrative communication and other responsibilities related to the Office in order to provide administrative support to the OHREA managers.</p> <p><strong>SUMMARY OF DUTIES: </strong></p> <fieldset class="fieldgroup group-qualifications"><legend>Qualifications</legend><div class="field field-type-text field-field-essential-qualifications"> <div class="field-label">Essential Qualifications:&nbsp;</div> <div class="field-items"> <div class="field-item odd"> <p>The successful candidate will have:</p> <p>&bull; Diploma in office administration or related field, and/or administrative support experience as it relates to the duties of the position</p> <p>&bull; Demonstrated high degree of confidentiality</p> <p>&bull; Ability to exercise discretion and diplomacy at all times</p> <p>&bull; A high level of cultural competency</p> <p>&bull; Experience with minute-taking</p> <p>&bull; Ability to maintain current electronic and paper filing systems</p> <p>&bull; Knowledge of University policies, procedures, programs and resources, including support services and protocols</p> <p>&bull; Knowledge of human rights, employment equity, and accessibility policies and procedures</p> <p>&bull; Experience with webpage maintenance (e.g. Drupal)</p> <p>&bull; Excellent organizational, attention to detail, accuracy, multitasking and problem solving skills</p> <p>&bull; Ability to work independently as well as part of the team</p> <p>&bull; Ability to deal with highly emotionally and/or politically charged situations</p> <p>&bull; Exceptional interpersonal skills (e.g. listening skills, empathy, attention to non-verbal communication, etc.)</p> <p>&bull; Excellent written &amp; oral communication skills</p> <p>&bull; Meticulous, conscientious, with a high degree of professionalism and integrity</p> <p>&bull; Excellent Computer Skills: Microsoft Office; Qualtrics; Typing 40 NWPM</p> <p>&bull; Experience with UWinsite Financial System or compatible system&nbsp;</p> </div> </div> </div> <div class="field field-type-text field-field-preferred-qualifications"> <div class="field-label">Preferred Qualifications:&nbsp;</div> <div class="field-items"> <div class="field-item odd"> <p>&bull; Competency with MS Publisher, Adobe Acrobat Pro, Lotus Notes, and working with database applications (e.g., VIP, Crystal Reports )</p> <p>&bull; Familiarity with human resources matters and related policies and procedures</p> <p>&bull; Knowledge of FIPPA regulations</p> <p><strong>THE FOLLOWING TESTS WILL BE ADMINISTERED: </strong></p> <p>MS Word (Basic Level), MS Excel (Basic Level); Typing</p> </div> </div> </div> </fieldset> <p><a href="" target="_blank">read more</a></p>
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